Tech Stack Audit (Notion)

Getting started

Select Duplicate to copy this page to your own Notion workspace. You'll need a Notion account (it's free to sign up if you don't have one).
Make sure the page is set to Private if you have shared workspaces.
Start by filling in the tools you currently pay for. Don't worry about the Evaluation column yet — just get everything listed first.
Once your tools are listed, work through the Evaluation column using the guide below.

Name: The name of the tool. Click into any row to open the page and use the built-in evaluation template.
Business Need: Select one or more categories. Edit the options if your business has different needs.
Monthly Cost: Enter the monthly cost. If you pay annually, divide by 12. The Annual Cost column calculates automatically.
Term: Monthly or Annual.
Renewal Date: Add this for annual subscriptions so you know when to evaluate.
Notes: Quick notes visible in the table view — things like "considering switching" or "free tier."
Evaluation: Use the guide below to assess each tool.

Evaluation	What it means
Meets Business Needs	This tool is working well for what you need right now. No action needed.
Re-Evaluate	You've outgrown this tool, or the pricing doesn't match the value. Open the tool's page to work through the evaluation template and explore alternatives.
Downgrade or Cancel	You don't need this tool or can get by on a lower plan. Downgrade or cancel at your next renewal date.

Fill out the table first so you can see everything in one place. Evaluate after.
Add annual renewal dates to your calendar with a reminder one month before. That gives you time to evaluate and switch if needed.
Review tools as they come up for renewal rather than all at once.